Travel

The content on this page is provided to assist with determining how best to make arrangements for travel from the Williams College campus and associated best practices.  There are a number of options for travel as well as a wealth of resources available to assist Faculty, Staff, and Students with making arrangements.  Please browse the content contained on the site.  If you have any suggestions or questions with respect to the content please do not hesitate to contact Matt Sheehy at 413-597-4775 or [email protected].  Safe travels!

Egencia

Egencia is a Williams College specific and recommended on-line travel booking platform that allows you to manage airfare, hotel, rental car, and train reservations.  Preferred pricing options are available via the website.

For assistance with Egencia, please contact [email protected], or call the Controller’s Office at 413-597-4412.

Local Hotels

The Williams College Egencia travel solution is capable of booking reservations at local hotels.  The Williams Inn is the College’s preferred local hotel solution for College business.  If you have any questions about preferred pricing for local hotels please contact the Williams College Egencia team at [email protected]

For information about all local hotel establishments serving the Northern Berkshire area, please visit the Destination Williamstown website.

Travel Guidelines

Williams College’s policy is to reimburse employees for ordinary and necessary travel and entertainment expenses incurred while on authorized College business travel. These include costs for transportation, lodging, meals and communications.  For specific information and guidelines please visit the Controller’s Office Travel Guidelines page.

College Cars

Williams College maintains a fleet of vehicles available for reservation by Faculty, Staff, and Students to use for local transportation for College related business.  For more information about the College vehicle fleet and information about reserving a vehicle, please visit the College Car page.  If you need to reserve a vehicle, contact Krista Jolin at [email protected].

Hiring a Driver

If you need to hire a driver for a program to or take someone to the airport or train station, there is a listing of drivers who have been approved by the College to drive a College vehicle. That list, with contact information, can be found at http://facilities.williams.edu/cars-and-drivers/drivers/. The rates (per trip or hourly) are not set by the College but rather by the driver.

Rental Cars

Williams College maintains a relationship locally with Enterprise Rent-a-Car and has a preferred pricing agreement with the vendor.  The local affiliate will deliver rented cars to the facilities offices on Latham Street for pick-up.  For rental reservations outside of the local area, please use the Egencia on-line travel portal for reservations.  If you have any questions about our relationship with Enterprise Rent-a-Car, please contact Tim Reisler at 413-597-3319 or [email protected].

Zip Car

To provide on-demand availability of vehicles for rent, the College has developed and maintains a relationship with Zip Car.  The College does not manage this program in any fashion other than to maintain a relationship with the vendor and provide parking spaces for the vehicles in the parking garage located behind the ’62 Center for Theatre and Dance.  To book a vehicle, please follow the instructions on the Williams College Zip Car website and register as a user.  Any questions regarding the College’s relationship with Zip Car can be directed to Tim Reisler at 413-597-3319 or [email protected].

Travel & Travel Insurance

Travel, especially International Travel, by Faculty, Staff, and Students is becoming increasingly a more routine occurrence.  For information about best practices regarding travel away from the College campus and for information about the College’s programs that assist you while traveling, please visit the Travel Guide webpage.